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Extended School Closure Information (COVID-19)

 

Parent Letters

Copies of parent letters sent home can be found below:

 

Learning at Home Resources

The District has created a set of webpages to aid parents in assisting their children with getting connected to school resources at home. Please view this link for more information:

Learning at Home - Resources for Parents

 

Prior Written Notice Letters

Hartford Jt. #1 - Prior Written Notice

Hartford Jt. #1 - Prior Written Notice (Spanish)

 

Public Information


Updated 3/25/2020

New information is in red.
 

Wisconsin Forward Exam

Forward test windows will not open as scheduled due to statewide school closures directed by Governor Evers and the Department of Health Services.
 

Instructional Programming

Exact Path learning packets were sent home with students on Friday, March 13th. Classroom teachers will communicate expectations for assignments within the packets via student school email. This is the primary at-home learning resources K-5 teachers will use the week of March 16-March 20th.

  • March 23-27 is Spring break!
     
  • March 30-April 24 - Online learning for K8 students has been extended until April 24. Teachers will be communicating expectations and assignments for online learning via student school emails. Parents will be receiving email information for K-5 students as well as login information for Exact Path.
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  • Please communicate with your child(ren)’s school if you do not have access to technology so hard copies of learning packets can be available and/or delivered.
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Recently a questionnaire was sent to Hartford Jt. 1 School District families inquiring about technology access for at-home online learning in case the district is closed for an extended period of time. If you have not yet completed the questionnaire, please do so. The questionnaire was sent out electronically and in hard copy. 

Individualized learning paths and teacher assigned lessons will be utilized using Exact Path K-8 for Reading, ELA, and Mathematics. In addition, teachers may leverage online formats they are already using with students for providing content and assignments such as Google classroom or curriculum programs that provide students with online materials. 

Virtual students will maintain status quo for accessing online coursework and assignments.

Teachers may also assign hard copies of these learning packets for students to complete. 
 

Student Attendance

  • Present is defined by completing at least one assignment for the number of days in the week.  For example, if there are 5 school days in a week the student must complete at least 5 assignments/activities that have been planned for that given week. Please make every attempt to complete all work that is assigned.
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  • Teachers will submit weekly attendance based on student’s completion of assignments as defined above. Please know your child(ren)’s teacher and/or school community coordinator will reach out if work is not completed.  Teachers will have regular contact with all students via their district email or Google Meet to support at-home learning and the completion of assignments.
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  • If your child(ren) is/are ill, please communicate this with their classroom teacher so attendance can be recorded as excused.

 

Special Education Services

Teachers will plan ahead to ensure students have appropriate accommodations required for the student to continue to access Virtual Learning if it is appropriate for services to be administered online.

Special educators will work with students and caregivers ahead of the Virtual Learning Time to clarify expectations for learning and how support will be offered prior to and on the day.

Special education services that cannot be provided virtually within a reasonable amount of time will be rescheduled.

Case managers should be available throughout the day to communicate with students and parents. They will let students and caregivers know that if the students could not engage in the learning for the day that they would make up the learning. 

The District will provide a continuation of services to students upon their return to school. 

Special educators will continue to provide learning activities and make contact with students and parents in a variety of ways. When school resumes, we will work together to discuss services and instruction for your child in accordance with the Department of Public Instruction guidance on specialized instruction due to extended closures of schools: 

https://dpi.wi.gov/sites/default/files/imce/sspw/pdf/Extended_School_Closure_due_to_COVID.pdf

 

English Language Learners

  • Amy Maciolek, the District EL Coordinator, will be reaching out to families.  Her direct phone number is 262-673-3155 extension 4121.
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  • Exact Path provides a translation tool for English Learner students to continue their learning path in their primary language. Other online platforms may also be utilized to support EL learners as well as hard copy materials. 

 

Transportation

  • Since the District will be closed, bus service will be suspended until schools reopen for classes.

 

After School Activities & Building Rentals

  • After school activities will be canceled during an extended school closure and access to the building by non-district staff will be prohibited.  School policies, guidelines and building use contracts state “the District reserves the right to deny the use of school facilities when the Board deems it necessary. If school is canceled due to weather, snow emergency, etc. the (building use) contract is void.”

 

Emergency Closings Notifications

The School Emergency & Electronic Communications letter included with registration packets contains information to opt in for emergency text messages and emails from the District. A “Skylert” tab is available in the Skyward Family Access system. Skylert allows parents to easily setup their emergency contact preferences. If you have questions about your Skyward Family Access account or password, please contact your school office. If you have problems with the setup, please call 262-670-1678 for technical support.

School closings for the School District of Hartford Jt. #1 schools, other K-8 area schools and Hartford Union High School are announced as “HARTFORD AREA SCHOOLS.” If the School District of Hartford Jt. #1 has to close alone for an emergency, the closing will be announced as “HARTFORD JT. #1 SCHOOL DISTRICT” (this includes Central, Lincoln & Rossman Schools as well as our 4K sites and early childhood).

The District may also use a mass text, email and/or phone system to disseminate information. Parents of children at Lincoln, Rossman, 4K and early childhood sites are required to complete an Emergency Dismissal form indicating where their child is to go in the event it becomes necessary to dismiss before the end of the regular school day. If you have not completed this form or if information on this form has changed, it is your responsibility to notify the school your child attends.

  • When the District or school closes due to inclement weather or other emergency, all activities in the District or at the school will also be canceled for public use.
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  • Food Service
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  • While regional schools are closed, Hartford Union High School will be providing free meals to all children under 18. This food program is solely for pick-up of meals; meals will not be consumed on site. Pick up is 11:00-11:30am beginning March 17th. Pick up locations, include Erin, Friess Lake and HNR. Pre-ordering is required. Click Here for additional information.

    Breakfast and lunch will continue to be served during the week of spring break.
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  • State agencies are not required to provide meal service during school closures. The District is continuing to monitor USDA and Wisconsin DPI communications in case requirements, expectations or conditions change.

 

School Nurse: Everyday actions to prevent the spread of respiratory viruses.

Students will wash hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing their nose, coughing, or sneezing. If soap and water is not available, they will use hand sanitizer.

Teachers will review recommended hand-washing techniques with students.

Staff will encourage all students to keep hands out of their mouths, eyes, or nose to prevent germs from entering their body.

Staff will instruct students to cover their cough or sneeze with a tissue, then throw the tissue in the trash immediately. Tissues are available in the classroom but if not available, the student will cough or sneeze into their elbow.

Staff will discourage the sharing of food.

Staff will clean and disinfect frequently touched objects and surfaces daily and as needed with approved antibacterial products.

Maintenance will increase the frequency of building cleaning on an as needed basis.

Staff and students should stay home if they have cold or flu-like symptoms. The Parent/Student Handbook (pages 12-13) states a student should not return to school until they have been without symptoms and without the need for medications to control the symptoms such as fever-reducing medications for a full 24 hours.

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